Starting for the 2023-2024 school year, the West Jefferson Hills School District will be moving to an electronic system for the collection of all PIAA CIPPE (sports physicals) documents for all students grades 7-12 participating in school athletics. This system is called Healthy Roster, and is a HIPAA compliant Electronic Medical Records system, which allows both parents/guardians and your athletes' health care providers to collaborate on your athletes' health in relation to athletics.
Our district's athletic trainers already use this system to maintain records and to document injuries and treatments. Now you as the parent/guardian will be able to upload or complete all required athletic paperwork, including the PIAA CIPPE (sports physicals) Sections 1-7, as well as 8, 9, and doctor's notes when required, directly into the system without worrying about the paperwork potentially getting misplaced or lost. Additionally, parents and guardians will be able to directly communicate with our athletic trainers through Healthy Roster to keep up-to-date with injuries.All sports physicals must be submitted electronically through Healthy Roster. You cannot email them and paper copies will no longer be accepted.
We will be sending out invitations to your athletes' Healthy Roster account to the email address(es) associated with their parents/guardians in their school student records. If you received this email, and your student is currently an athlete in grades 7-11, you should receive an invitation from Healthy Roster. Please expect these electronic invitations within 2 weeks.
If you expect an invitation and do not receive one, have a student currently in the 6th grade who will be participating in sports next year, or have a current grade 7-11 student who did not play sports this year that may next year, please reach out to Jen McNamara, one of our athletic trainers, at [email protected]
with your athlete's name and current (2022-2023 school year) grade level. She will then create your child's account and invite you to it.
Healthy Roster has how-to guides on their website to show parents how to upload documents, message their athletic trainers, etc. There will also soon be a section of the WJHSD's Athletics webpage with this information as well.
PIAA CIPPE paperwork will be available electronically in Healthy Roster beginning May 1, 2023. The WJHSD is hosting physicals on June 5th at PHMS and June 6th at TJHS. Please have all documents, Sections 1-6, completed prior to May 31, so that during school physicals our school physicians can complete Section 7.
If you have any questions, please reach out directly to Jen McNamara, one of our athletic trainers, at [email protected]